IHG Hotels & Resorts

Key Responsibilities

• Work closely with and report to the Meeting and Events Manager
• Establish client requirements and identify how our hotels can meet their needs
• Respond to event inquiries through emails and phone calls in-line with company standards
• Ensure prompt and courteous communication while maximising reservations, sales, occupancy, and revenue
• Utilise strong IT skills to accurately input all inquiries into Sales and Reservations systems
• Build relationships and networks with internal and external stakeholders
• Positive team player, supporting objectives and budget achievement

Fairholme Studio Ltd.

Key Responsibilities

• Receive tasks from Project Managers and demonstrate proactive organisation.
• Efficiently multitask and manage time effectively.
• Project Support: Complete tasks, solve problems for events, mailers, and campaigns.
• Events Support: Research, source, negotiate, purchase event items; handle logistics and returns.
• On-Site Creative Events: Support project delivery from pre-launch to post-production.
• Research: Assist in researching and compiling material for proposals and decks.
• Office Support: Maintain Vauxhall office through admin tasks, tidying, and logistics coordination.

Steven Eagell Group

Key Responsibilities:

• Assist in the planning and execution of various events.
• Act as a point of contact for branches, coordinating date availability and booking out cars for events.
• Assist with admin related duties to events, such as Risk Assessments and Method Statements.
• Manage hotel reservations for event participants.
• Coordinate with venues and the events team to ensure all relevant permits have been received prior to the event taking place.
• Available on the phone at weekends – in case of any event/venue complications.

The ONE group Ltd

Key requirements:

• Updating and managing the events calendar
• Planning and executing exhibitions, tradeshows, conferences, customer and team events
• Coordinating with vendors, venues and suppliers
• Supporting the Digital Marketing Lead to ensure processes are in place for lead capture and registrations
• Developing and implementing creative strategies to increase stand attendance and engagement
• Overseeing logistics and management of exhibition stands, materials and merchandise
• Preparing the wider team for on-site events activities

The Royal Parks

The Role:

• Vision, develop, and tender annual events in the Royal Parks
• Support and deliver commercial and strategic vision for major events
• Lead development of new event tender projects
• Ensure sustainable and profitable commercial activities aligned with values
• Project lead on commercial modelling, strategic visioning, and tender planning
• Create strategies for future event tenders and maintain project plans
• Gather event feasibility and market research data for tenders
• Support Event Development Team project activities
• Manage day-to-day admin for event tender projects

Honesberie Shooting School

Key Responsibilities

• Oversee full events program
• Prioritise customer satisfaction and handle inquiries
• Manage quotes in line with SLA’s
• Develop and expand events with customers and sponsors
• Plan, arrange, and manage various events
• Coordinate staffing, sales, and revenue initiatives
• Ensure safety and compliance with SLA’s
• Support simulated days and other duties as required.

Hays

Key Responsibilities:

• Strong organizational, time-management, and problem-solving skills.
• Proven track record in stakeholder management.
• Ability to juggle multiple projects simultaneously.
• Motivated and driven individual
• Willingness to ask questions
• Self-starter mentality required for success in the role.

Virgin Atlantic

Key Responsibilities:

• Annual planning and calendar management
• Creative collaboration
• Event Landscape Expertise
• Stakeholder Relationship Management
• Partner requirements and project objectives
• Activation Recommendations
• End-to-end event management
• Budgeting and Financial negotiation
• Promo crew and supplier coordination
• Agency collaboration and quality reassurance

THG– – King Street Townhouse Hotel & Spa

Key Requirements:

• Works well under pressure
• Food and beverage expertise
• Positive attitude towards work and colleagues
• Eagerness to learn new skills
• Diverse work environment experience
• Strong communication and team-working skills
• Self-motivated
• Excellent people skills

Hilton

Flexible work hours – pick shifts that suit your availability.

Requirements:

• You enjoy setting up and facilitating the running of banquets and event.
• You will have perfect knowledge of all rooms set ups, serve refreshments and keep all areas clean and hazard free.

Hamilton Boyd Group

This is a paid internship role, envisaged as a one-year fixed term contract where you will gain a clear vision of what you want to do aligned with your personality and skills and could lead to a permanent position within this vibrant people focussed business.

Key Responsibilities:

• Solely manage small meeting room and Boyds Grill and Wine Bar event bookings from initial inquiry to client greeting on the event day.
• Brief staff servicing the event on all relevant details and client requirements.
• Convert meeting room inquiries into profitable confirmed business and hand over relevant information to operations teams.
• Complete administrative documentation promptly and assist sales, marketing, and operations teams as needed.
• Provide five-star customer service to clients.
• Act as a brand ambassador for 8 Northumberland Avenue.
• Participate in brainstorming ideas to enhance the sales experience.
• Respond promptly to client requests.

360 Event Hire

Key Responsibilities:

• Supervise 6-10 staff in warehouse, transport and hire coordination.
• Coordinate daily operations, including rota management and labor efficiency
• Quote jobs using rental management software
• Plan logistics with routing and dispatch software
• Oversee stock quality, inventory and facility management
• Implement and manage processes
• Conduct staff training
• Ensure health and safety compliance
• Monitor KPI’s and achieve targets

Go For Site Event Production

Working on site of Love Supreme festival with potential work on other sites.

Will be expected to work on average 8am-8pm, 7 days a week. Show day hours will vary. Accommodation and catering will be provided.

To apply please send CV and Cover Letter to Heather and mike at: heather@go-for.co.uk & mike@go-for.co.uk

Key Requirements:

• Marking out the site ready for contractors arrivals.
• Managing all site traffic around site, ensuring delivery and trucks are managed.
• Assisting in the siting of all equipment when it arrives onsite.
• Assisting in the management of all site contractors to ensure both deliveries and installed kit happen to plan and in a safe working manner.
• Being the site managers eyes and ears on the ground, ensuring relevant ground protection is in place to protect the venue, working with all contractor teams and site crews to problem solve this where necessary.
• Ensuring CDM regulations are adhered to by all personnel on site.
• Ensure any weight, height or other venue limits are adhered to by all contractors.
• Assisting in the management of site crew teams, ensuring tasks are completed as planned.
• Managing the installation of all signage on site.
• General problem solving.

MATCH Hospitality AG

Key Responsibilities:

• Administer material and service procurement, analysing the local and international markets find the very best supply partners to MATCH.
• Coordinate Operations Team Training Project and related administrative processes.
• Assist in procurement, tender, appointment, and contracting administration.
• Manage documentation at all stages of the procurement process.
• Reconciliation and allocation of costs post-event.
• Be a critical part of the delivery of a set of events, such as BGP, MotoGP, BTCC and Silverstone Festival.
• Track and consolidate daily readiness reports and operational service reports.

ITAE Productions

Key Responsibilities:

• Sourcing and booking venues and suppliers
• Liaising with the marketing team to ensure all event marketing activities are completed
• Liaising with venues on setup, catering and audio-visual requirements
• Researching, arranging and managing speakers for events
• Collecting event feedback and producing debrief reports
• Delegate management; including event bookings and correspondence
• Maintaining records of attendee numbers and sales
• Working on-site ensuring smooth delivery of all events
• Wrapping up post event including full evaluation and reporting
• Ensuring the CRM is updated
• Managing expenditure against event budgets