Full-Time, Hybrid/Remote, Part-Time

Tyne and Wear, UK

Posted 2 months ago

XLVet UK Limited

This role will be working as a member of the XLVet UK Ltd operations team reporting to the Membership Services Manager.

Key Responsibilities of the Role

  • To be responsible for the organisation and delivery of administration of our membership meetings which include virtual meetings, 1 day meetings, two day meetings and other external events, for example at London Vet Show
  • You will be responsible for the project management of each meeting and coordinating actions and activities required by other members of the team
  • You will arrange all aspects of our meetings including table plans, menu choices, ensuring dietary requirements are catered for.
  • To be responsible for working with the wider team to deliver a meeting with an engaging agenda and forward-thinking activities
  • You will ensure that our meetings and events are fully inclusive and accessible for all delegates
  • You will source venues and locations for meetings, this will sometimes involve visiting venues ahead of time
  • You will be responsible for excellent communication with all stakeholders of a meeting – the attendees, the venue, the speakers, the operations team
  • To work with the Membership Services Manager on the overall Meetings budget
  • To be responsible for the administration of our monthly virtual Book Clubs
  • To provide technical support for virtual events
  • To provide administration of the Admin email inbox
  • To provide cross cover for Training courses and other events as required
  • To work closely with the marketing team members to promote our meetings to members effectively

Job Features

Job Category

Corporate, Tech & Conferencing



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