MATCH Hospitality AG

Key Responsibilities:

• Administer material and service procurement, analysing the local and international markets find the very best supply partners to MATCH.
• Coordinate Operations Team Training Project and related administrative processes.
• Assist in procurement, tender, appointment, and contracting administration.
• Manage documentation at all stages of the procurement process.
• Reconciliation and allocation of costs post-event.
• Be a critical part of the delivery of a set of events, such as BGP, MotoGP, BTCC and Silverstone Festival.
• Track and consolidate daily readiness reports and operational service reports.

ITAE Productions

Key Responsibilities:

• Sourcing and booking venues and suppliers
• Liaising with the marketing team to ensure all event marketing activities are completed
• Liaising with venues on setup, catering and audio-visual requirements
• Researching, arranging and managing speakers for events
• Collecting event feedback and producing debrief reports
• Delegate management; including event bookings and correspondence
• Maintaining records of attendee numbers and sales
• Working on-site ensuring smooth delivery of all events
• Wrapping up post event including full evaluation and reporting
• Ensuring the CRM is updated
• Managing expenditure against event budgets

Aldrich & Co

Key Responsibilities

• Sourcing and booking venues and suppliers
• Liaising with the marketing team to ensure all event marketing activities are completed
• Liaising with venues on setup, catering and audio-visual requirements
• Researching, arranging and managing speakers for events
• Collecting event feedback and producing debrief reports
• Delegate management; including event bookings and correspondence
• Maintaining records of attendee numbers and sales
• Working on-site ensuring smooth delivery of all events
• Wrapping up post event including full evaluation and reporting
• Ensuring the CRM is updated
• Managing expenditure against event budgets

Light Motif

Key Responsibilities:

• Hands-on project management of full-service productions, covering coordination, pre-production, system design, and delivery across various sectors.
• Efficiently respond to client inquiries, develop customer relationships, and act as the Project Manager for all aspects of project delivery.
• Manage practical, administrative, and commercial aspects of project handling, including technical specifications, equipment, crew schedules, power, and transport requirements.
• Handle enquiries for full-service production clients, process requests, and issue quotations/proposals promptly.

The ONE Group Ltd

Key Responsibilities:

• Updating and managing the events calendar.
• Planning and executing exhibitions, tradeshows, conferences, and team events.
• Coordinating with vendors, venues, and suppliers.
• Supporting Digital Marketing Lead in lead capture and registration processes.
• Implementing strategies to boost stand attendance and engagement.
• Managing logistics, exhibition stands, materials, and merchandise.
• Preparing the wider team for on-site event activities.

HYDE HOUSE

Key Responsibilities:

• Overseeing event delivery at Hyde House, ensuring brand standards and client satisfaction.
• Managing various events, from brand and corporate to private hire stays and luxury weddings.
• Collaborating with the House Team for seamless service and addressing operational feedback.
• Leading event-day operations, communicating with relevant departments, and organizing equipment.
• Ensuring staffing coverage, adhering to health and safety standards, and handling complaints.
• Participating in operational meetings, conducting post-event debriefings, and delegating tasks.
• Facilitating weekly event reports for the Senior Leadership Team.

Synonymous

Key Responsibilities

• Administering partnership activation, capturing meeting ideas, and managing communication for retained clients.
• Improving business processes, troubleshooting, and ensuring strong customer service.
• Overseeing Synonymous event management, supporting event ideas, sponsors, and budgeting.
• Handling day-to-day bookkeeping, assisting with office management, and supporting the Managing Director administratively.

New Statesman Media Group

Main Responsibilities:

• Audience development and community building
• Brand ownership and style management
• Team support and mentorship
• Marketing strategy
• Delegate revenue enhancement
• Delegate acquisition team support
• Event analytics and reporting

aap3 Recruitment

Position Summary:

Key Responsibilities:

• Support the Marketing team across all marketing activities
• Project management of all events, exhibitions, roadshows, conferences, internal/external events to required deadlines
• Ability to travel to manage events within the UK and internationally when required
• Work closely with internal stakeholders to plan, hold meetings, design, book, organise the collateral, manage the budget, equipment, and stands, organise all logistics and promotions for events
• Ensuring regular updates and communications are shared with stakeholders relating to events

Raystede Centre for Animal Welfare

This is a great time to join the Fundraising Team at Raystede, a much-loved charity helping injured and unwanted animals in need.

• Building and maintaining strong, lasting relationships with our event participants and suppliers.
• Coordinating a wide range of third-party challenge events and using your creativity to develop new and exciting events to add to our calendar.
• Producing events and marketing plans, briefs, budgets and analysis.

The Royal Crescent Hotel & Spa

• Reporting to the Events Manager, the Special Events Coordinator will handle Meeting, Event and Wedding enquiries and develop relationships with these clients.
• You will also be responsible for liaising with the relevant departments to ensure the success of every event.

Gleneagles

Key Responsibilites:

• Liaising with and advising our clients and agents
• Fostering fantastic relationships with our clients, gaining their trust 
• De-briefing the Regional Sales team and Resort Sales teams with all relevant event feedback
• Providing flexible and supportive service to our clients whilst in house
• Managing all requests in a supremely professional, positive and diplomatic way
• Building strong working relationships across the estate
• Planning, in conjunction with our Regional Sales Manager
• Proactively setting up and developing concepts and undertaking project work 
• Setting up standard and quality practices for all events

Rubicon People Partnership

Key Responsibilities:

• Organising events tradeshows, exhibitions, networking sessions, conferences
• Full management of company merchandise
• Being the main point of contact for the Sales team to request Partner packs and merchandise requests
• Tracking the marketing activities (campaigns, webinars, events, sales activities)
• Being the main source of Internal Communication, distributing new marketing material and sales enablement resources to the Sales team
• Manage the Marketing Inbox communications, forwarding emails to relevant stakeholders

English Lakes Hotels

Key Responsibilities:

• Dealing with enquiries for Functions, Groups and Conferences.
• Maximising revenue by converting enquiries into bookings.
• Produce professional, tailor-made programmes and quotations for all events.
• Liaising with all hotels’ departments relating to events being held.
• Showing prospective clients around the hotels and understanding their requirements.
• Research New Business and make outbound sales calls to new clients.
• Client liaison and follow-up.

Leeds Castle

1 year fixed term – Maternity Cover

To apply and for further information, please email : DebbieMatthews@leeds-castle.co.uk

Job details:

• You will plan, prepare and deliver large special ticketed events
  such as our Fireworks Spectacular for an audience up to 10,000,
  whilst also managing a year-round programme of value-added
  activities and events designed to increase the number of new
  ticket sales year on year
• Working with other departments such as Wildlife, Curatorial, Education and Day Visitors, you will harness their skills to support the events programme.
• Responsible for producing thorough risk assessments and ensuring safe working environment for staff, volunteers and visitors alike.