Key responsibilities:

• Attend all team meetings, capturing detailed notes and highlighting key decisions and action points.
• Distribute meeting minutes promptly to all team members and stakeholders.
• Organize and maintain digital records of all meeting documents for easy access and reference.
• Collaborate with team members to clarify any uncertainties in meeting discussions or outcomes.

Time commitment:

The role requires availability for a maximum of two meetings per month, typically lasting around 1.5 hours each. However, full team meetings may extend beyond this duration.

Meetings:

Most of our meetings are conducted through Zoom or Microsoft Teams, with occasional in-person meetings in Birmingham. Candidates unable to attend in-person meetings in Birmingham will still be considered for the role.

Ideal Candidate:

• Exceptional note-taking and written communication skills.
• Organized, with a keen eye for detail.
• Ability to work collaboratively within a dynamic team environment.
• Strong interest in event planning and management, with a desire to learn and contribute to the success of the festival.
• Previous experience in a secretarial role is not required.

To apply, please send your CV to info@wizzafest.co.uk

Soho House & Co

Main Duties

• As the Event Coordinator you will be responsible for supporting the team with day to day operational and administrative duties, working on upcoming projects to ensure execution of the events.
• Creating decks, event bibles and other documentation to support the event and post event reporting
• Management and coordination of third-party suppliers across pre-& post-production and live events including logistics and invoicing.
• Onsite support/management for event load in, live days and load out
• Work closely with the rest of the Partnerships and Events team as a strong unit

Confex Pro Ltd

Key Responsibilities:

• Manage multiple events simultaneously
• Oversee event budgets and forecast future needs
• Source vendors, negotiate contracts, and nurture relationships
• Ensure flawless execution of all exhibition services
• Connect event teams and departments to ensure complete information flow
• Lead the design, build and delivery of captivating show features
• Respond swiftly and calmly to pre-event and onsite requests
• Manage health and safety concerns and adhere to risk assessments
• Analyse past events and implement insights for continuous improvement

Farnborough International

Key responsibilities:

• Ownership of venue digital signage
• Create event packs and key briefing documents for the event managers
• Create welcome packs for clients and organisers, placing orders across the financial cycle
• Support the event duty managers during the operational periods of events on site
• Attend site visits with clients to understand different event requirements
• Proactively establish and maintain effective internal and external working relationships with all departments, supply partners and external suppliers.
• Recommend and implements improvements that will help to grow our business further.

Event Concept

Key Responsibilities:

• Collaborate on client support and value addition.
• Learn effective client management from Client Services.
• Assist in project completion within schedules and budgets.
• Contribute to initial creative concepts for larger projects.
• Liaise with external suppliers and handle preparation tasks.
• Use Vectorworks for accurate floor plans.
• Provide onsite support and delivery.
• Utilize CRM for business enquiries and sales tracking.
• Monitor revenue targets and attend internal meetings.
• Create accurate schedules and collaborate with teams.
• Embrace sustainability (#DoMoreWithLess value).
• Shadow Project Managers in pitching meetings and RFPs.
• Generate accurate RAMS and ensure timely distribution.
• Understand project reconciliation and cost communication to clients.

London Marathon Events

We are looking for event staff to support with the baggage operation at the finish of the Big Half.

Silverstone Circuits

Dates – Thursday 4th – Sunday 7th July 2024

We are providing roles in three areas this year. We are looking for friendly and engaging staff who will be the first point of contact for fans arriving for the Grand Prix.

We are providing ticket scanning and ticketing support staff at the Park and Rides, train stations and Silverstone itself.

Ascot Racecourse

Travel and Expenses – 1 hours additional pay will be provided daily to help cover the costs of travel. Lunch will be provided.

100% of tips made during the week to be kept by staff

Ascot is looking for Event People to fill a number of roles within the Bet With Ascot team. The roles require 1 days training and will see our staff managing bets placed by the public, many of which will be in the Royal Enclosure.

We are looking for people who are confident, organised and have the ability to work in a fast paced environment.

Candidates need to be able to work for the duration of the events and be free for 1 days training prior.

Soccer Aid

Dates – June 2024 (Dates TBC)

We are looking for a motivated team of people to support the Event Management team with the delivery of the Soccer Aid for UNICEF event, the worlds biggest charity football match which to date has raised over £75million to support UNICEFs work with children around the world. The successful candidates will need to be capable of remaining calm under pressure and professional when surrounded by high profile individuals.

2CL Communications

We are looking for a motivated individual to support 2CL at Glastonbury this summer, working with their team to manage their radio shacks. The person will receive a days training and be available to work to work the entirety of the dates.

London Marathon Events

Dates- 26th May 2024

Looking for event staff to work as part of the free cycle route team for this years Ride London, with accommodation and food provided on the Saturday night prior to the shift.

London Marathon Events

Dates – Saturday 20th April – Sunday 21st April 2024

Looking for event crew to support with the build of route and sponsorship branding along the London Marathon route.

London Marathon Events

17th – 20th April 2024

Location – London ExCel Centre

Key Responsibilities:

• Seeking motivated and professional individuals for roles at the UK’s largest running show.
• Team responsible for guiding runners through the registration process.
• Key qualities: friendliness, tech literacy, ability to work in a fast-paced environment.
• Roles involve working at registration booths, checking ID and registration emails, printing bib numbers, and attaching chips.
• Accuracy and attention to detail essential for a smooth registration process, ensuring runners face no issues during the Marathon.

The Great Run Company

Looking for event staff to install branding along the route.

Brighton Marathon

Looking for event crew and managers to support with the build and delivery at the start area of Brighton Marathon Weekend.